PRIVACY NOTICE

 

Updated on January 9, 2025.

 

 

1.Privacy Statement

 

Be On Up Software, Produtos e Serviços em Tecnologia da Informação Ltda. (BeOnUp) understands how important it is to know and feel secure about the use of the personal data under its control. For this reason, we are committed to clarifying and explaining this Privacy Notice.

 

We recognize the need to protect and properly manage the personal information collected through our website, as well as the information shared with us by our clients. This Privacy Notice will help you understand the types of information we may collect, how such information may be used, with whom it may be shared, and the rights of data subjects regarding the protection of their personal data.

 

 

2. What personal information do we collect?

 

The personal information we obtain may be collected in the following ways:

 

Website:

Personal information is collected when users interact with our website through a contact form. This information includes name, email address, and phone number. Only basic data is required when the user requests a response. The collected personal information is accessible only to those who need it to perform activities related to the intended purpose.

 

Customer service channels:

Users may contact us by phone or email. Personal data is collected to identify the user and respond to their request. This may include, among others, name, email address, and phone number, as well as any other personal data voluntarily provided by the user.

 

Data related to the provision of our services:

In order to provide our technology consulting services in infrastructure, technical support, and solutions, BeOnUp may have access to personal data stored in our clients’ databases.

 

Cookies:

Personal data may be collected through cookies. For more information, please refer to our Cookie Policy.

 

Job applicants:

We may collect personal information from job applicants, such as full name, phone number, email address, education background, city of interest, desired position, and any other information voluntarily provided.

 

Employees:

Personal data collected from our employees is necessary for employment registration, compliance with labor laws, and execution of employment contracts.

 

 

3. Social Media

 

BeOnUp also uses social media to communicate and interact with clients and consumers through third-party websites such as Facebook, X, YouTube, and LinkedIn. These third-party websites are internet-based technologies not operated or controlled by BeOnUp. When you interact with, share, or “like” BeOnUp’s pages, you may disclose certain personal information to BeOnUp or third parties.

 

We use social media buttons that allow users to share or bookmark web pages. These third-party buttons may collect information about your internet activity, including on this website. Please review the respective terms of use and privacy notices of these platforms to understand how they use your information.

 

The amount of personal information visible will depend on your privacy settings on each social media platform.

 

 

4. Purposes and legal bases

 

Below are the purposes and legal bases for BeOnUp’s data processing activities:

 

• Fulfillment of contracts with clients – as determined by the client as Data Controller.

• Compliance with contractual terms – necessary for contract performance.

• Recruitment and job suitability assessment – based on our legitimate interests.

• Employee benefits administration – based on employee consent, where applicable.

• Communication with you, including emergencies – based on legitimate interests.

• Compliance with legal obligations.

• Monitoring system usage – based on legitimate interests.

• Social listening on publicly available content – based on legitimate interests.

• Improving website, application, and network security – based on legitimate interests.

• Offering our solutions – based on legitimate interests unless you object.

• Identification and authentication for access to BeOnUp facilities – to protect life and physical safety.

• Provision of information to government authorities – to comply with legal obligations.

 

BeOnUp relies on legitimate interest only for specific purposes, without overriding the rights and freedoms of data subjects.

 

 

5. Information sharing and disclosure

 

BeOnUp does not disclose information that identifies data subjects as a standard practice. Data is used internally to achieve the stated purposes.

 

Data may be shared with third parties only in the following cases:

 

• Court orders or requests from regulatory authorities;

• Transfers to public authorities to comply with legal obligations;

• Transfers to accounting or HR service providers;

• Transfers to financial institutions for payments or payroll;

• Sharing with partners, operators, and service providers supporting BeOnUp’s activities;

• Execution of contracts or protection of BeOnUp’s interests in disputes;

• Corporate transactions such as mergers or acquisitions.

 

If service providers are located abroad, BeOnUp adopts additional safeguards to ensure adequate data protection.

 

 

6. Information Security

 

We communicate our privacy and security guidelines to employees and partners and adopt physical, technical, and organizational measures to protect personal data against loss, misuse, unauthorized access, disclosure, or alteration.

 

 

7. Data Subject Rights

 

Data subjects may exercise their rights via the Data Subject Access Request (DSAR) form or by emailing dpo@beonup.com.br.

 

Rights include confirmation of processing, access, correction, portability, deletion, information on data sharing, and consent withdrawal.

 

Requests may be partially or fully denied in legally permitted situations.

 

 

8. Termination of Processing

 

This Privacy Notice applies throughout the period BeOnUp stores personal data. Data will be retained as required by law, until processing ends, or to safeguard BeOnUp’s rights.

 

Processing will end when purposes are fulfilled, upon deletion request, legal determination, or controller decision. Data will then be deleted unless retention is legally required.

 

 

9. Data Protection Officer (DPO)

 

BeOnUp provides the following contact details for its Data Protection Officer:

 

DPO EXPERT – www.dpoexpert.com.br

Responsible: Rafael Susskind

Alternate: Renata Adeli Franhan Parizotto

Email: dpo@beonup.com.br

 

You may also file a complaint with the Brazilian National Data Protection Authority.

 

 

10. Changes to the Privacy Notice

 

BeOnUp may update this Privacy Notice at any time. The revised version will always be published on our website. If changes affect how we process personal data, you will be informed accordingly.